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Help - Using Advanced Search

You have several options for searching within a single collection or across multiple collections. You can quickly search for items by using the general search box, or click Advanced Search to use other types of searches.

The search box (in the heading of the page) searches across all fields in all collections for any term that you put in the search box, in any order. For example, if you search for "westward migration", the search engine searches for items containing "westward", or "migration".

Both the search box and Advanced Search support the use of a wildcard operator that enables you to search for approximate terms. Using an asterisk (*) at the end of a search term will search for results with none, or any number of any characters appended to the root search term. For example, test* will find results with the words "test," "tests," "tested" and so on.

The Advanced Search page enables you to select specific collections to search. First determine which search to use (across all fields, by selected fields, by proximity, or by date [by date may not always be available]). The default selection is to search across all fields. Then choose from the available search types and specify the collections to search.

Advanced Search offers four search types (types presented differ based on your initial choice of which search to use):

  • All of the words — searches for all of the words in any order. Using Boolean logic, this search is similar to using "AND". For instance, if you entered "President Theodore Roosevelt" in this search box, the search results would contain only those items containing all three terms. For accurate results, do not include "AND" with your search terms.
  • The exact phrase — searches for all of the words in the exact order. This is similar to using quotation marks in other search engines. For instance, if you were searching for "President Theodore Roosevelt", search results would contain only those items that contain the phrase "President Theodore Roosevelt". Using quotation marks may affect the accuracy of search results if your phrase includes a stop word which is not indexed. In searching, "stop words" are small and frequently occurring words like "the" or "of", that provide little value in locating the information you're looking for.
  • Any of the words — searches for any of the words entered in the search box. Using Boolean logic, this search is similar to using "OR". For instance, if you entered "President Theodore Roosevelt" in this search box, the search results would contain all items containing any of the three terms, including results with only "President", only "Theodore", and only "Roosevelt". For accurate results, do not include "OR" with your search terms.
  • None of the words — use this option with any of the other search boxes to exclude a term. Using Boolean logic, this search is similar to using "NOT". For instance, if you entered "President Roosevelt" in the exact phase search box and "Franklin" in this search box, the search results would contain all items containing "President Roosevelt" that do not contain the word "Franklin". For accurate results, do not include "NOT" with your search terms.

The search options presented differ based on your initial choice to search across all fields, by selected fields, by proximity or by date. The default selection is to search across all fields.

Search Across All Fields

When you select Search Across All Fields, a screen similar to the one below appears. Each letter below corresponds to a definition of that element.

Search across all fields

A. Global Navigation
Global navigation for searching, browsing, and working with items in collections.

B. Search Mode
Click an option to specify your search preference. Search across all fields, selected fields, by proximity, or, if available, by date within collections. Whether you have access to the date range search depends on the content of the collection, so this option may not be available. The default mode searches across all fields.

C. Search Operators
Choose to search for all of the words, the exact phrase, any of the words, none of the words, or a combination.

D. Search Text Boxes
Type your search terms in the appropriate text boxes.

E. Search
Click Search when you have finished specifying your search criteria.

F. Clear All
Click Clear all to reset all the search fields.

G. Available and Selected Collections
Depending on the number of available collections, you'll see either a check box or list box option for selecting collections.

  • Check boxes — Choose which collections to search by clicking check boxes next to collection names. To remove a collection from your search, uncheck the box.
  • List boxes — Select a collection name and click Add. Collections will appear in the Selected collection list box. To select multiple collections from a list box, press Ctrl from your keyboard while selecting collection names. To select a block of collections, select the first collection and then press Shift while clicking the last item in the block. Click Add or Remove.

H. Select All
Select all collections to search across.

I. Clear All
Clear all collections. In order to perform a search, you must have one collection selected.

Search Selected Fields

When you select Search Selected Fields, a screen similar to the one below appears. Each letter below corresponds to a definition of that element.

Search selected fields

A. Global Navigation
Global navigation for searching, browsing, and working with items in collections.

B. Search Mode
Click an option to specify your search preference. Search across all fields, selected fields, by proximity, or, if available, by date within collections. Whether you have access to the date range search depends on the content of the collection, so this option may not be available. The default mode searches across all fields.

C. Search Operators
Use the drop-down list to choose from the types of queries available. You may choose to search for all of the words, the exact phrase, any of the words, none of the words, or a combination.

D. Search Text Boxes
Type your search terms in the appropriate text boxes.

E. Field Names
Use the drop-down list to specify which field you want to search.

F. Show Terms Link
The Show Terms text link is available only when searching a single collection. Click Show Terms to open a list of indexed words that appear in the field you selected from the Field Names drop-down list. Click a word in the index list to automatically place the word in the search text box. Click Search.

G. + More Fields| - Fewer Fields
Add more search fields by clicking More Fields. Reduce the number of search fields by clicking Fewer Fields. You can have as many as four fields and as few as one field.

H. Search
Click Search when you have finished specifying your search criteria.

I. Clear All
Click Clear all to reset all the search fields.

J. Available and Selected Collections
Depending on the number of available collections, you'll see either a check box or list box option for selecting collections.

  • Check boxes — Choose which collections to search by clicking check boxes next to collection names. To remove a collection from your search, uncheck the box.
  • List boxes — Select a collection name and click Add. Collections will appear in the Selected collection list box. To select multiple collections from a list box, press Ctrl from your keyboard while selecting collection names. To select a block of collections, select the first collection and then press Shift while clicking the last item in the block. Click Add or Remove.

K. Select All
Select all collections to search across.

L. Clear All
Clear all collections. In order to perform a search, you must have one collection selected.

Search by Proximity

When you select Search by Proximity, a screen similar to the one below appears. Each letter below corresponds to a definition of that element.

Search by proximity

A. Global Navigation
Global navigation for searching, browsing, and working with items in collections.

B. Search Mode
Click an option to specify your search preference. Search across all fields, selected fields, by proximity, or, if available, by date within collections. Whether you have access to the date range search depends on the content of the collection, so this option may not be available. The default mode searches across all fields.

C. First Search Text Box
Type your search term in the text box.

D. Proximity Choices
Use the drop-down list to choose the number of words the search term in the first search text box can be from the search term in the second search text box.

E. Second Search Text Box
Type your search term in the text box.

F. Field Names
Use the drop-down list to specify which field you want to search.

G. Search
Click Search when you have finished specifying your search criteria.

H. Clear All
Click Clear all to reset all the search fields.

I. Available and Selected Collections
Depending on the number of available collections, you'll see either a check box or list box option for selecting collections.

  • Check boxes — Choose which collections to search by clicking check boxes next to collection names. To remove a collection from your search, uncheck the box.
  • List boxes — Select a collection name and click Add. Collections will appear in the Selected collection list box. To select multiple collections from a list box, press Ctrl from your keyboard while selecting collection names. To select a block of collections, select the first collection and then press Shift while clicking the last item in the block. Click Add or Remove.

Search by Date

Whether you have access to the date search depends on the content of the collection, so this option may not be available. Only the collections that are searchable by date can be selected and searched in this mode. When you select Search by Date, a screen similar to the one below appears. Each letter below corresponds to a definition of that element.

Search by date

A. Global Navigation
Global navigation for searching, browsing, and working with items in collections.

B. Search Mode
Click an option to specify your search preference. Search across all fields, selected fields, by proximity, or, if available, by date within collections. Whether you have access to the date range search depends on the content of the collection, so this option may not be available. The default mode searches across all fields.

C. Text Choices
Use the drop-down list to refine your search by selecting phrasing options so that your results match.

D. Search Text Box
Type your search terms in the text box.

E. Field Names
Use the drop-down list to specify which field you want to search.

F. Selecting a Search-Range
Use the drop-down list to specify a date range, or to search after, before, or on a particular date.

G. Specify a Date-Range
Use the drop-down lists and the text box to specify the range of dates you want to use in your search. Entering a year is required to perform a search. The required format for year is yyyy. Although not required, selecting more options will narrow your search.

H. Search
Click Search when you have finished specifying your search criteria.

I. Clear All
Click Clear All to reset all the search fields.

J. Available and Selected Collections
Only the collections that are searchable by date are available in the by date search mode. Depending on the number of available collections, you'll see either a check box or list box option for selecting collections.

  • Check boxes — Choose which collections to search by clicking check boxes next to collection names. To remove a collection from your search, uncheck the box. Only the collections that are searchable by date can be selected from the list of available collections.
  • List boxes — Select a collection name and click Add. Collections will appear in the Selected collection list box. To select multiple collections from a list box, press Ctrl from your keyboard while selecting collection names. To select a block of collections, select the first collection and then press Shift while clicking the last item in the block. Click Add or Remove. Only the collections that are searchable by date will be included in the list of available collections.

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